Sunday, October 11, 2009

How to manage two POP3 email accounts on Outlook 2003?

I have two different POP3 email addresses. I want to toggle between these 2 emails on Outlook 2003 on my PC. Can Outlook do this? If yes, should I create 2 sub-folders in my Inbox to store the emails? Your suggestions would be greatly appreciated.

How to manage two POP3 email accounts on Outlook 2003?
Actually there is a few ways to do that,


1. yes, create 2 sub-folders in inbox OR 1 account in inbox another for sub-folders in inbox with email rules to direct the incoming mail to the right folder, create shortcut(s) of sub-folder on outlook bar on the left too.


2. if at least 1 account support imap mail(vs the more common pop mail)set up, 1 or both account with imap, then the extra folder tree will separate the mails from 2 different sources


3. go to inbox, go to outlook menu bar, view, customize current view, group by button, 1st box choose To, click ok buttons to close all popped up windows, it will group all you incoming mails by account inbox.


4. if 1 of your account is quite dormant, only need to be check once in a while, and depends your personal preference, you can temporary stop the checking of certain account by going to outlook menu bar, tools, accounts, mail tab, double click the account, general tab, uncheck "Include this account when receiving mail or synchronizing", click ok buttons to close popped up windows.


Hope this helps.


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